---
title: "Find vendors for an event by having AI call around"
description: "Need performers, rentals, caterers or crew for a date? Have your AI agent call a list of local vendors at once for availability, a rough quote and insurance."
url: https://callforme.tel/use-cases/find-event-vendors
published: 2026-10-30
updated: 2026-10-30
author: CallForMe team, Great Work LLC
---

# Find vendors for an event by having AI call around

> Give your agent the event, the date and place, what you need from the vendor and what to confirm (availability, a ballpark price, insurance). CallForMe calls the vendors near you in parallel with call_around, up to 10 at a time, and returns one table of who's free, their rough price and what they need from you. Each answered call is $1 for the first 2 minutes.

**Say to your agent:** "Call 8 tree services near Houston and ask if they'd provide two chainsaw operators for a timed wood-cutting demo at a brand event on Saturday, November 14, noon to 4 PM. Get a rough price, ask if they carry liability insurance, and give my number 214-555-0142 to anyone interested. Don't book anything."

Event work means finding the one vendor who's free on your date: entertainment for a brand activation, a tent and chairs, a food truck, extra crew. Most of them only answer the phone. Your agent can make all those calls at once and hand you a short list.

## What your agent does

1. **call_around** finds vendors of the kind you name near the place (`query` + `near`, or several `queries` for related trades) and calls them in parallel with the same goal and questions.
2. Each call asks whether they can do the date, a ballpark price and what they'd need from you (insurance certificate, a site visit, a deposit). The assistant gives your `callback_number` to anyone interested.
3. **get_batch** returns one table: who's available, their price, and notes. Questions a vendor asks mid-call come back to your agent while they wait.

<details><summary>What your agent sends (for developers)</summary>

```json
{
  "query": "tree service",
  "near": "Houston, TX",
  "count": 8,
  "goal": "Find out if they'd provide two chainsaw operators for a timed wood-cutting demo at a brand event on Saturday, November 14, 12 to 4 PM. Just gathering quotes; don't book anything.",
  "details": "Event at a park in Houston. Two operators, their own saws and safety gear. Paid work.",
  "questions": ["Are you available that day?", "What's a ballpark price for two operators for four hours?", "Do you carry general liability insurance, and can you send a certificate?"],
  "on_behalf_of": "Jordan at Brightside Events",
  "callback_number": "+12145550142",
  "concurrency": 5
}
```

</details>

## Example result

Illustrative example: vendors and prices are made up.

| Vendor | Available | Ballpark | Insurance | Notes |
|---|---|---|---|---|
| Northside Tree Co. | Yes | $900 for two operators | Yes, certificate on request | Wants the site address first |
| Pecan Arbor Care | No | | | Booked that weekend |
| Gulf Coast Tree Pros | Yes | $1,200 | Yes | Will call Jordan back |
| Bayou Tree Service | Voicemail | | | Not charged |

Your agent's summary: "Two can do it: Northside ($900) and Gulf Coast ($1,200), both insured. Northside wants the site address."

## Tips

- Say it's paid work and give the date, hours and location up front: vendors decide in the first few seconds.
- Put "just gathering quotes, don't book anything" in the goal. The assistant then passes on any booking offer itself.
- Use `stop_after` if you only need one ("stop after 2 vendors say yes") and `max_spend_usd` for the whole batch.
- This is for paid work you're hiring for. It isn't for selling to businesses, which most of them hang up on.

## What it costs

$1 per answered call that wraps up within 2 minutes, then $0.40 a minute. Vendors who don't answer cost nothing. Eight vendors is usually $5 to $8.

## Related

- [Call around](/guides/call-around)
- [Find a private room for a group](/use-cases/event-venues)
- [Get quotes from several businesses](/guides/quotes-from-several-businesses)
- [Call caterers](/call/caterers)

## FAQ

### How many vendors can it call?

call_around finds and calls 1 to 100 places with the same questions, up to 10 at a time, and stops early with stop_after or max_spend_usd. More than 10 places shows you the list and the estimated cost first.

### Will vendors think it's spam?

It's an inquiry about paid work, which most vendors want. The assistant says who it's calling for, on a recorded line, gets to the point, and gives your number to anyone interested. Businesses can ask not to be called again, and CallForMe honors that for every customer.

### Can it book the vendor?

It can, but for a first round it's better to ask for availability and a rough price only, then follow up yourself with the ones you like. Say "don't book anything" in the goal.

## Related

- [Have AI call florists: same-day flowers, prices, delivery](https://callforme.tel/call/florists.md)
- [Find doctors accepting new patients with an AI call-around](https://callforme.tel/use-cases/doctors-accepting-new-patients.md)
- [Find a vet accepting new patients with an AI call-around](https://callforme.tel/use-cases/vets-accepting-new-patients.md)
- [Find a dentist that takes Medicaid and new patients](https://callforme.tel/use-cases/dentists-that-take-medicaid.md)
- [Have AI call bakeries about a custom cake](https://callforme.tel/call/bakeries.md)